In these terms and conditions, the term ‘Exhibitor’ includes all employees or agents of such and the term ‘Exhibition’ shall be deemed to mean the Wedding Fayre named on the booking form. The term ‘Organisers’ shall be deemed to mean K9focus Ltd
Application for Space
All applications for space must be made on the Booking Form provided by the Organisers, and contain all information requested. The Organisers reserve the right to accept or refuse any application without assigning any reason.
Allocation of Space
Stand space will be allocated at the discretion of the Organisers to ensure a varied mix and balanced exhibition
Payment of Space
Full payment must be made at time of booking by the date shown on the Booking Form
Cancellation of Space or non-attendance
No refunds will be made on cancellation or non-attendance
Where space applied for and granted is not occupied by the Exhibitor by commencement of the Fayre, the organisers reserve the right to reallocate or otherwise deal with this space as they so decide
Prohibition of Transfer
Exhibitors may not assign, sublet or grant licences in respect of the whole or any part of the space allotted to them without the express permission of the Organisers
Exhibitors may not bring in their own alcoholic goods for own consumption or servicing to visitors unless by prior written agreement with the Organisers
The Organisers reserve the right to refuse admission to any person to the Exhibition without assigning any reason
Set-Up/Duration of Exhibition/Dismantling
Access for set up is available from 9.00am and stands must be fully dressed and operational 15 minutes before the Fayre opens to visitors. Dismantling may not commence before the advertised closing time of the event and must be cleared within one hour of the closing time. Exhibits must not be removed and displays must not be dismantled either partially or totally before the closing time of the Fayre. All Exhibitor products, materials and debris must be completely removed from the premises after the exhibition
Exhibitors erecting interior displays must ensure all work conforms to the requirements of the Organiser or other appropriate authorities and is executed with the terms of the Health & Safety at Work Act
The organisers do not provide any electrical facilities unless requested on the Booking Form. Exhibitors requiring electric must supply their own extension leads and these and all other electrical equipment over three years old must have the appropriate PAT Certification. Where appropriate taping must be provided to cover loose cables and comply with the terms of the Health & Safety at Work Act
Escaping balloons must be recovered from the roof space. Any helium gas cylinders must be removed from the public areas once balloons have been filled and throughout the Fayre
Exhibitors can only promote and display their business product or service as detailed on the Booking Form
Health & Safety/Fire Risks
Exhibitors are reminded that the Health & Safety Act 1974 and the regulations made under this Act impose duties and responsibilities upon all employers and that these duties are not reduced, regardless of whether an employee is in their own office or exhibiting at a Fayre. Exhibitors must adhere to all fire and safety regulations which affect the Exhibition. Aisles and fire exits must be kept clear at all times.
Protection of Exhibits
All exhibits must be properly protected so as to avoid danger to any person or persons visiting or taking part in the Exhibition. The Organisers shall be indemnified by the Exhibitor against any claim or action on account of any enquiry or damage being caused or occasioned by an exhibit to any persons whatsoever
Every Exhibitor hereby accepts liability for all acts or omissions of himself, his servants, contractors, agents and visitors and undertakes to indemnify the Organisers and keep them indemnified against all liability in respect therefore and against all actions, suits, proceedings, claims, demands, costs and expenses whatsoever, which may be taken or made against the Organisers or incurred or become payable by them arising therefrom or in respect thereof including any claims arising out of the supply by the Exhibitor of samples of any kind whatsoever whether such samples be sold or given away free and including any legal costs and expenses and any compensation costs and disbursements paid by the Organisers on the advice of Counsel to compromise or settle any such claims. It is the responsibility of Exhibitors to provide their own Public Liability Insurance
The Organisers will not be responsible for the safety of any property owned by or brought onto the location of the exhibition by an Exhibitor or any other person on his behalf or for any loss or damage that may occur to such property (including any consequential loss which follows therefrom) as a result of any cause whatsoever (including the negligence of the organisers). Furthermore, the organisers shall not be liable for any loss sustained by the Exhibitor if for any reason the opening of the exhibition is prevented or postponed or delayed or abandoned. It is the responsibility of Exhibitors to provide their own Public Liability insurance
Postponement or Abandonment
In the unlikely event of the Exhibition being postponed or abandoned a full refund of fees will be made, however the Exhibitor shall have no claim for damages of any kind against the Organisers or the Venue Owners in respect of any loss or damage consequential upon the prevention, postponement or abandonment of the Fayre.
The Organisers undertake to make all reasonable attempts to provide necessary services for the smooth operation of the Exhibition and run them as they deem appropriate. They accept no responsibility for breakdown or failure of such services. Likewise the organisers cannot accept any responsibility for or guarantee the number of visitors to the Fayre
Assurances & Guarantees
No assurance or guarantee of any kind is offered by the Organiser and none is to be given, invoked, or otherwise applied on the part of the Organiser, for any goods or services tendered, sold or otherwise traded at the Fayre
Exhibitors shall be responsible for the removal from the Exhibition premises and storage of all crates and empty cartons not required on the stand
Right of Rejection
Exibits are admitted to the Exhibition and shall remain there solely on strict compliance with these Terms & Conditions. The Organisers reserve the right to prohibit in whole or in part and reject any Exhibitor or his representatives in the case of failure to comply with the Terms & Conditions. There shall be no return of payment if such rejection or prohibition is deemed necessary by the Organisers
Conduct of Exhibitors and Representatives
The Organisers reserve the right to stop any activity on the part of an Exhibitor that may cause annoyance to other Exhibitors or visitors. Business must be conducted only from the Exhibitors’ own stand and may not be carried out from other parts of the exhibition. Publicity material may only be displayed and/or given away directly from the Exhibitor’s own stand. Microphones are not permitted without the express permission of the Organisers.
Amendment of Terms & Conditions
The Organisers reserve the right to alter, amend or add to any of these Terms & Conditions. Should any question arise whether provided for in these conditions or not, the decision of the Organisers shall be final. No alteration, amendment or addition or waiver to or of these Terms & Conditions shall operate to release any Exhibitor from his/her contact.